Privacy Policy – Amsterdam Rhinology Team
Last updated: 18 November 2025
This privacy policy explains how we collect, use, and protect your personal data when you visit amsterdamrhinologyteam.nl.
1. Who we are
This website is operated by:
Amsterdam Rhinology Team (ART)
We are based in the UMC Amsterdam, the Netherlands.Contact us at info@amsterdamrhinologyteam.nl
We are the data controller for the personal data collected via this website.
Our servers are hosted in The Netherlands.
2. What data we collect
We do not offer user registration on this website.
The only personal data we actively collect is information that you provide to us via our contact forms, such as:
Name
Email address
Any other information you choose to include in your message (for example, your role, institution, or questions about the course)
In addition, our web hosting provider may automatically collect technical data in server logs, such as:
IP address
Browser type and version
Date and time of access
Pages visited
This technical data is used for security and basic website operation.
3. How we collect your data
We use the WordPress plugin Contact Form 7 for our contact forms. When you submit a form:
The information you enter is processed by our website.
The message is then sent to us by email.
A copy may be stored temporarily in our web server logs and/or within WordPress (depending on technical configuration and backups).
We do not use your contact form data for automated decision-making or profiling.
4. Why we use your data (purpose and legal basis)
We process your personal data for the following purposes:
To respond to your questions and messages about our advanced sinus surgery course and our team.
To manage course-related communication, such as clarifying your enquiry about education or cooperation.
Our legal bases under the GDPR are:
Article 6(1)(b) GDPR – contract or pre-contractual steps, when you contact us to enquire about or participate in our course.
Article 6(1)(f) GDPR – legitimate interest, for general enquiries and basic website security (server logs, abuse prevention).
5. How we share your data
We do not sell or trade your personal data.
We may share your data only with:
Our hosting provider and technical service providers who help us operate the website and email services, under appropriate data processing agreements.
Public authorities or regulators, if we are legally required to do so.
6. Data storage and retention
We keep your personal data only for as long as necessary for the purposes described above:
Contact form emails: kept in our email system as long as needed to handle your request and maintain necessary records (e.g. course-related communication).
Server logs: kept for a limited period for security, troubleshooting, and system integrity, and then deleted or anonymised.
When data is no longer needed, we will delete it or anonymise it in a secure manner.
7. Cookies and tracking
We do not use this website to create user accounts or track individual behaviour for marketing purposes.
If we use cookies or similar technologies (for example, essential cookies for site operation or anonymised analytics), this will be clearly indicated in a separate Cookie Notice or banner where required by law.
8. Your rights under GDPR
If you are in the European Union, you have the following rights regarding your personal data:
Right of access – to know what personal data we hold about you.
Right to rectification – to have inaccurate data corrected.
Right to erasure – to ask us to delete your personal data, in certain circumstances.
Right to restriction of processing – to limit how we use your data, in certain circumstances.
Right to data portability – to receive your data in a commonly used, machine-readable format, where applicable.
Right to object – to object to processing based on our legitimate interests.
To exercise any of these rights, please contact us at: info@amsterdamrhinologyteam.nl.
You also have the right to lodge a complaint with your local Data Protection Authority. In the Netherlands, this is the Autoriteit Persoonsgegevens.
9. Security
We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including:
Secure hosting in the Netherlands
Limited access to email accounts and website administration
Use of encryption where appropriate
However, no system can be completely secure, and we cannot guarantee absolute security of data transmitted over the internet.
10. International transfers
Our servers are located in the European Union (Netherlands). If any service providers located outside the EU/EEA are used, we will ensure that appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent protections, in line with GDPR requirements.
11. Changes to this privacy policy
We may update this privacy policy from time to time. The latest version will always be available on this page and marked with the “Last updated” date at the top.